AI Agents & Workflow Automation for Service Businesses
The Extreme AI is an AI automation agency. We build AI agents, AI customer service, and workflow automation that take over the repetitive, operational work inside your business — so it runs faster, leaner, and at a higher level. Your business, designed for AI.
Take the free 2-minute assessment and get a simple automation diagnosis for your business.
Security-first·Encrypted·You own 100%·99.97% uptime
AI Workspace
This Is What Your Operations Look Like When AI Is Running Them
Live system — agents active
AI automation agency
What is an AI automation agency?
An AI automation agency designs, builds, and manages the AI agents and workflow automation that run everyday business operations — qualifying leads, answering customers, syncing data between systems, and handling repetitive back-office work — so your team spends its time on the work that actually needs a person. Unlike a one-off software vendor, we own the full lifecycle: we map your operations, build the systems, and keep them running in production — and you fully own the result.
We work with service businesses across the United States, with bilingual English and Spanish support for teams operating across Latin America.
Custom AI agents for business — lead qualification, follow-up, and back-office operations built as agentic workflows with human-in-the-loop review where the stakes are high.
Instant, accurate answers across chat, email, and voice — trained on your docs, resolving questions and escalating to a human when needed. Deployed to your website, WhatsApp Business, and SMS.
Workflow automation across your CRM — HubSpot, Salesforce, Pipedrive, Zoho — and vertical software like ServiceTitan, Jobber, and Clio, connecting email, calendar, and documents end to end.
AI-powered marketing — content, SEO, and outreach that research, write, and publish continuously, get you found on Google, and get your business cited in AI answer engines like ChatGPT, Perplexity, and Google AI Overviews (GEO).
Explore our full AI services catalog with transparent, upfront pricing — no black boxes and no lock-in.
Built for US compliance. Every voice and SMS system we deploy follows TCPA and A2P 10DLC registration requirements, and we handle customer data under CCPA — using voice AI platforms like Retell, Vapi, and Bland where real-time calling is part of the workflow.
From workflow automations to custom AI agents — we design, build, and manage the intelligent systems that remove the manual work slowing your business down.
App development
Custom web and mobile apps — designed, built, and shipped. Product design, UX, development, and launch — running in production and fully owned by you.
Lead qualification
Every inbound lead scored, ranked, and routed automatically. Your team only engages with the conversations worth having.
Follow-up sequences
Intelligent sequences that adapt to buyer behavior and never miss a touchpoint. No lead goes cold. No opportunity left behind.
Customer support
Always-on support across every channel. Handles the volume automatically. Escalates only when a human decision is actually needed.
Appointment booking
Qualifies prospects, books meetings, and prepares clients — without a single manual step from your team.
Ops reporting
Business intelligence delivered to your inbox — pipeline health, anomalies, and performance signals before you think to ask.
Data sync & enrichment
Clean, enriched, deduplicated data across every platform. Your team works from one source of truth, always up to date.
Don't see your use case?
We build around your exact workflow. Tell us where the time goes — we'll map it and show you what's automatable.
A structured engagement designed to move fast — from your first conversation to AI systems running inside your business.
01
Discovery call
A focused conversation to understand your business and identify where AI creates the most leverage. No commitment. No fee.
Free · 1 hour
02
AI Readiness Diagnostic
A 14-day deep audit of your operations. We map your highest-ROI automation opportunities and deliver a precise build spec — with hard payback numbers attached to every recommendation.
$2,500 · 14 days
03
System build
We build every AI system to your exact specifications. You review each workflow before it touches your business. Nothing goes live without your explicit approval.
14–30 days
04
Deploy to production
We handle the full deployment — integrations, configuration, and a 48-hour monitoring window to ensure every system performs as designed from day one.
2–3 days
05
Monitoring & iteration
Your systems run. We monitor performance, catch issues before they escalate, and push improvements every month. You get the results. We own the reliability.
Ongoing
14
Days from signed contract to first AI system live in your business
100%
Of your Diagnostic fee applied toward deployment
99.97%
Uptime across all active production systems
$2,500
Flat fee to know exactly what AI will do for your business
Pricing
Simple Pricing. No Guesswork.
Every engagement begins with a Diagnostic — so you know exactly what you're getting, what it costs, and what it returns before you commit to anything.
For businesses with 1–15 employees ready to stop losing leads to slow response times and repetitive manual work. Foundation gives you your first complete AI operating layer — a site that works while you sleep, a voice agent that answers the phone, and automation that handles the admin.
For companies with 15–60 employees where manual operations are becoming the growth ceiling. Your pipeline is active but conversions are inconsistent. Your marketing runs in bursts, not systems. Growth deploys AI across every revenue touchpoint — from first click to signed contract to retention.
For established companies with 60–200 employees that have proven the model and are ready to build durable AI infrastructure. You have departments, real data volume, and real operational complexity. Scale deploys standalone agents per department — automating operations at the team level, not just the task level.
For organizations with 200+ employees or complex compliance requirements that need AI embedded at the core of how they operate. Multiple teams, legacy systems, and regulatory standards. Enterprise is a fully custom AI operating layer — orchestrated agents, fine-tuned models, and 24/7 intelligent operations across every business unit.
Have a specific process, vertical, or workflow in mind? We scope a custom agent stack around your exact requirements. Diagnostic required first. Minimum 3 services. +15% integration fee for third-party systems.
Every system, workflow, and integration is 100% yours. If you ever leave, you take working software with you.
Nothing ships without your approval
Every workflow is reviewed and signed off by you before it touches your business. You stay in control at every stage.
You see the ROI before you commit
Before you sign anything, we show you conservative and aggressive payback projections — in dollars, per workflow, no vague estimates.
Enterprise-grade security
Security-first architecture. Every data flow documented, every credential vaulted. NDAs and DPAs available on request.
We tell you the truth first
The discovery call is free. If we're not the right fit for your company, we'll tell you — and point you toward someone who is.
We monitor, you sleep
Your systems run 24/7. Anomaly detected — we're already on it before your morning coffee.
Common Questions
Everything You Need to Know Before You Call
It depends on your specific workflows — which is exactly what The Diagnostic measures. Before we build anything, we map your operations and give you hard numbers: hours saved, cost per task, and projected annual value, so you can decide with real figures, not promises.
The Diagnostic takes 14 days. After that, Foundation-tier agents typically deploy within 3–4 weeks. Growth and Scale tiers run 6–10 weeks depending on integration complexity. We ship working agents incrementally — you see results before the full project closes, not just at the end.
We build on top of whatever you already use — HubSpot, Salesforce, Google Workspace, Notion, Slack, Airtable, custom databases, and more. No rip-and-replace required. If a native integration doesn't exist, we build an API bridge. During The Diagnostic, we map your entire tool stack and design agents that fit into your existing workflows without disruption.
We follow a security-first architecture: end-to-end encryption in transit and at rest, least-privilege access controls, and we never train AI models on your data. All agents run in your own cloud environment on SOC 2-audited infrastructure — your data never flows through our servers unless you explicitly choose a managed hosting option. We sign NDAs and DPAs before any engagement begins. See our full security overview →
The Diagnostic is $2,500 (14 days) and is credited 100% toward your build package. Build packages start at $5,997 + $2,497/mo for Foundation and scale based on scope. All pricing is transparent — no hidden fees, no surprise retainers. We'll tell you the exact number before you commit, and the Diagnostic's ROI projection will show you whether it pencils out. See full pricing →
Yes — completely. Every line of agent code, every prompt, every integration, and every workflow belongs to you. We hand over full source code and documentation at the end of every engagement. You can run it yourself, hand it to your internal team, or continue with our retainer. There's no lock-in and no vendor dependency.
Every agent ships with a performance baseline established during The Diagnostic. If an agent falls below that baseline within 90 days of deployment, we remediate it at no additional cost. We also monitor agent performance as part of all retainer packages, catching regressions before they affect your operations.
No. Our agents are built to be managed by operations teams, not engineers. You'll get a client dashboard where you can monitor agent activity, review logs, and trigger workflows — no code required. For clients who want to modify agents themselves, we provide full documentation and optional training. A technical team helps, but it's not a prerequisite.
We specialize in service businesses: real estate, legal, financial services, healthcare administration, insurance, professional services, and e-commerce operations. We look for businesses with high-volume, repeatable workflows — if your team is doing the same thing more than 50 times a month, it's probably automatable with an AI agent.
A free consultation gives you a conversation. The Diagnostic gives you a build plan. Over 14 days, we embed in your operations, map every workflow, score them by ROI, and deliver a ranked deployment roadmap with hard numbers. It's the difference between "AI could help you" and "here's the exact agent architecture that saves you $240,000/year, starting with accounts receivable." The $2,500 fee is credited against your build if you proceed.
Book a Free Call.
The Extreme AI
You bring the business challenge. We'll show you exactly how AI solves it.
A free 1-hour conversation — no pitch, no deck. We'll tell you honestly whether AI is the right move for your company right now, and what it would look like if it is.
